How To Quickly Plan And Organize Blog Posts For The Month

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Have you been struggling when it is time to figure out what to write next? This is an issue for all bloggers at some point, so today I’m going to show you how to quickly plan and organize your blog posts each month. 

When I started my blog, I thought blogging only consisted of writing and publishing blog posts. As I’m sure you know right now, this isn’t the case.

There are so many things that bloggers have to do to become successful. Sometimes I struggle with trying to do it all. The thing is, you don’t have to do it all at once as long as you’re organized and have a plan. 

Planning Blog Content

Planning blog posts may be one of the hardest blogging tasks for me. Most of the time, I draw a blank when it comes to figuring out what to write next. 

Recently, I found an easy technique to come up with new topics to write about and so far it has been working very well. 

This technique includes brainstorming and researching topics that are relevant to your audience. 

Typing in wordpress to plan and organized blog posts

Photo Credit: Pixabay

Brainstorming

Brainstorming is critical to when it’s time to quickly plan and organize blog posts for the month. This is the time for you to put yourself in the mindset of your audience and really dig deep to determine what they need.

Once per month, carve out time to sit down and brainstorm the blog posts for the next month. On a sheet of paper (or electronic document), write the categories of your blog across the top of the page. 

Next, think about the things you have written about recently. Were any of those posts really popular? Do you need to expand or go deeper on any of those topics? That is a great place to start.

Write down your potential topics under the category that it belongs to as you come up with new things to write about.

Be sure to brainstorm at least the number of topics that you want to write about in a month and maybe add one or two extra topics in case some of them don’t work out.

Next, it’s time to research your topics. 

Research

Researching blog topics makes the writing process so easy. Since you have already brainstormed topics for the next month, the research process should be straight forward.

The easiest way to do blog post research is to search your topic on Google. Pay close attention to the questions that are asked at the bottom of the page. These are questions that real people want to know more about. 

Can you write a post about your topic that answers most of the questions on the Google results page? If so, you have selected a great topic. If not, try to narrow down your search terms and search again or move on to the next topic. 

Take notes on the things that you need to cover on each topic and start forming your post outline while researching.

Do this for each topic until you feel confident about the blog posts that you want to write for the month.

This process may take a bit of time, but it will cut down on the time that it takes to write your post later. 

Now, let’s talk about how to organize your blog posts and create a system for getting all of this work done in less time.

Notebook to plan and organize blog posts

Photo Credit: Pixabay

Batching Tasks

Batching tasks is a great way to stay on top of blogging tasks and ensure that you are getting everything done. It basically means completing like tasks at the same time. This minimizes multitasking and increases productivity.

Some bloggers choose to batch tasks by the day, and others choose to batch by the week or the hour. 

Batching tasks by the day consists of dedicating specific days of the week to specific tasks. Mondays may be for writing while Tuesday is for creating social media images.

I personally like to dedicate days of the week to specific tasks. Every week I know I will write blog posts on Monday and edit them on Tuesday, This takes the guesswork out of planning and organizing my blog posts and my business.

I have seen other bloggers dedicate one week to writing a ton of posts, and the next week to editing and scheduling those posts. The next couple of weeks after that are reserved for things on the master task list.

Batching is really what you make of it. Schedule your days and weeks based on what works for you and get a few systems in place to keep you on the right track.

Creating Systems

 The best way to go about batching tasks is to figure out which blogging tasks can be completed together efficiently and start creating your systems. 

Take creating images for example. You can find images for blog posts and social media at the same time. When you have taken/found the images that you want to use for your blog posts and social media, you can edit and add text to these images at the same time as well. 

These tasks seem to just flow together and you don’t have to break your focus to move from one thing to the next. 

When you continue to perform these tasks together, they will become second nature to you. Every time you sit down to collect images, you know that you will edit and add text to them as your next step.

There are multiple blogging tasks that flow together in this way. Figure out which ones make the most sense for you and your blog and create your systems.

Creating An Editorial Calendar

The best way to plan and organize your blog posts is to create an editorial calendar. An editorial basically keeps you on task and lets you know what to do next. 

Things to include on an editorial calendar include blog posts, social media image creation, brainstorming sessions, stock photos, planning sessions and anything else on your blogging task list. 

Editorial calendars can be paper or electronic, as long as it makes sense to you. If you work better with paper calendars, we recommend using the Erin Condren Life Planner, Plum Paper Planners, a planner from a craft store or Walmart, or your favorite paper calendar. 

The electronic options are endless. A few of our favorites are Trello, Asana, Airtable, and CoSchedule.

 For my blog, I use a combination of a paper as well as an electronic editorial calendar.

While this may seem like a lot to other people, it works perfectly for me. I plan out my month using Trello.

Once this is complete and looks like I like it, I add the dates to my paper planner. I carry my paper planner with me every day, so it’s easy for me to turn to today’s date and start working.

It may take some time, but keep trying until you find an editorial calendar that works for you and your blog style.

Calendar to plan and organize blog posts

Photo Credit: Pixabay

Organizing Your Editorial Calendar

When you find the editorial calendar that works for you, you will need to get organized. The first step is to figure out what you need to include in your calendar. 

Take a look at your batching schedule and master task list. Have a list of your upcoming blog and social media posts handy as well. 

Go through your calendar for the month and start adding your blog post schedule. I prefer to write the name of the blog post on the due date, but do what works best for you.

Next, plan out the tasks that you need to complete before each blog post is ready to go. Use your batching schedule to add these tasks to your calendar. Last, add any tasks from your master task list that have not been added. 

It’s as simple as that! You now have a month’s worth of blog posts and a plan to help you get everything done. 

At the beginning of every month, go through these steps to fill out your editorial calendar. Just be sure not to overwhelm your calendar. Don’t fill it with tasks just for the sake of adding them. 

Make sure that you have created a realistic plan that will help you reach your goals.

Leave us a comment below to let us know your biggest struggle when it comes to organizing your blog posts. 

If you want to learn more about how to plan and organize blog posts and reaching your goals, check out Blogs That Click. This course will show you how to create a profitable blog step-by-step.

If you want to learn more about how to plan and organize blog posts and reaching your goals, check out How To Quickly Plan And Organize Blog Posts!

Click Here to Leave a Comment Below

Marette F

Creating an editorial calendar has made blogging so much more organized for me. I love knowing what’s coming up and being able to work ahead.

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Mar

Saving this for later. Super helpful, especially when you have an upcoming vacation. Planning ahead is key.

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Ashley Stephenson

Ever since I switched over to wordpress I haven’t had to keep up with a calendar because once I hit publish it keeps one for me! I have loved that aspect!

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Rebecca @ Strength and Sunshine

An editorial calendar is a must for me!

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Christa

Batching tasks is a great suggestion and one I need to try! I try to plan brainstorming days but those are hit or miss.

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Jenn @Herbloggingideas.com

Some great tips here. Bookmarking.

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Rachel R Ritlop

i do my editorial in trello and it’s so awesome!

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Alix Maza

Seriously, an editorial calendar is the best! I use Gcal and my Panda Planner-I love it!

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Tayor

These are such great tips. For so long I wasn’t planning my posts and felt so unorganized. I finally sat down and had a brainstorming session then started putting things on a calendar. I definitely want to be better at batching tasks in the future!

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Christie

Thanks for sharing these! I hadn’t heard of batch tasking before, but it does make a lot of sense. An editorial calendar has saved my sanity! I use Airtable and they even have a blog content template on the free version, which is amazing!

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Indya | The Small Adventurer

Yes, yes, yes to ALL of these tricks! Brainstorming is easily my favourite part, because you don’t need to think too in-depth, you usually just jot down a title or an idea in mind. Then, when you move onto research, that’s when you get to plan the smaller details, learn about the topic better, and get a better overview of what your post will look like. This is usually when I add the post ideas to my editorial calendar (which is one of the BEST things I’ve ever tried when it comes to blogging! Huge saviour in so many ways!), then it’s time to batch work on tasks (which is also a huge time saver!) until you’re done and ready for another brainstorming session

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Sheereen | Cups of Coco

I have to practice batching. When it comes to my blog, my mind is all over the place. I’m sure it would help!

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Angela

Oh yes, it’s so important to be organised. Time seems to fly by so quickly when you’re busy that it’s easy to forget things. Having a proper plan is essential.

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Joline

My blog is highly seasonal so I definitely need to organize better and plan ahead. Though I revise my editorial calendar so often I’m not sure it helps that much lol.

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Dany'e Doucette

Awesome tips here!! Editorial calendars are a good practice. I use Google Calendar, it really helps me. Thanks for the post!

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Stephanie

I love having an editorial calendar! It makes it so easy to see everything at a glance. I use CoSchedule right now, and it makes everything so easy since it’s all in one place. I have my blog posts planned out for the rest of the year right now!

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Cynthia Nicoletti

Great tips I have to better organize myself I know that for sure. A good plan is the best way.

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Bree

This is such a thorough and well-planned approach to blogging. I just write when I feel like it and then I do all the coordinating tasks when I am done writing- so maybe I need to try a more organized approach!

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Norma

All your tips are awesome for anyone who is new at blogging. Yes, being organized is the key.

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Nailil

This are really good tips. I think staying organized is key to planning posts.

Nailil
thirtyminusone.com

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Lina Melo

What great tips! All of them are essential and useful when creating a blog post

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Patricia Chamberlain

I needed to read this. My blog has NO organization at all. I feel like I create extra work for myself because of this. I will be following these suggestions.

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Kristen

These are such great tips. I often struggle with the brainstorming and what to do with my random ideas. I will bookmark this!

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Chad

This is really great! I love the idea of a blogging roadmap, it just makes everything so much easier. Thanks a lot.

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Neely Moldovan

Im a big fan of planning ahead! These are such great tips!

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Nichelle

Great tips for writing blogs. I typically brainstorm and write about things I’ve experienced. If I get writer’s block, that’s what I reference. I can always add a twist. I like Trello too. I haven’t spent much time with it as I typically save in word. It’s easier for me to use a computer, most of the time my phone to write my blogs.

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Courtney

Omg so many helpful planning tips!!! I tend to plan things out around vacations and holidays since I want to be living in the moment during those times and not stuck online

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Rosey

This is all very helpful. Right now I have too many things to write and not enough time to write them!

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Kalyan Panja

Planning and organizing your blog posts is the need of the hour as more and more bloggers lose steam after a short time.

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Flossie McCowald

You’ve broken this down really nicely. Batching (and its variation, automating e.g. with templates in Canva) really do save so much time. I personally plan out my posts, which older posts I’m going to recirculate that week, and other blogging-related tasks by the wee/month/quarter in my Bullet Journal.

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Pati Robins

i love your ideas ! i am so bad with planning things in advance i sually just write a post on a whim which isnt a great way to go

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Arya

This is exactly what I needed today! Thank you for sharing it.

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Yeah Lifestyle

As a blogger myself, the most difficult part is to keep the ideas on what to blog flowing especially when I am having a mental block, so your tips on creating an editorial calendar is such a great idea.

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